Occupiers' Liability - Slip/Trip & Fall*

As an occupier, you and/or your organization are required to keep areas such as aisles, stairs, ramps, walkways, driveways and parking lots reasonably safe for persons who are using them. Some common hazardous conditions include:

• ice and snow that has not been cleared
• unexpected elevation changes
• uneven surfaces (e.g., cracks, gaps, potholes)
• slippery surfaces (e.g., wet floors, tile flooring)
• missing or loose handrails on stairs
• debris on walking paths (e.g., boxes in aisles)
• inadequate lighting.

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Legal Liability

An occupier may be held liable for slips, trips and falls if he/she/it fails to provide a reasonable standard of care in keeping the premises free from hazards.

In cases where there is more than one occupier – such as a landlord and a tenant or in the case of shared spaces – it is possible for liability to be shared. Who is held liable depends on the circumstances of the loss.

The following are some of the criteria used to determine whether or not the appropriate standard of care was applied:

• Whether the danger was foreseeable.
• Whether the occupier’s conduct was in accordance with acceptable standards of practice.
• Whether there was an adequate system of inspection (considering the risks involved) in place and carried out.
• Whether the danger was allowed to exist for an unreasonable amount of time.
• The ease with which the danger could have been prevented.

The best way to avoid liability is to prevent losses from occurring by diligently keeping premises free from hazards. This diligence, in combination with thorough and consistent documentation, will be one of the most effective ways to defend your organization against a claim or lawsuit should one occur.

In the case of shared spaces or multiple occupiers such as a landlord and tenant, ensure that the lease agreement clearly states the responsibilities of each party. The agreement should state the areas each is responsible for, who is responsible for inspection, maintenance, repairs, etc., and the liabilities of each.

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Risk Management

1. Develop and implement an Inspection and Maintenance Policy (click here for a sample) that states:

• the purpose of the policy;
• effective and revision dates of the policy;
• how often it is to be carried out;
• how it will be documented and by whom;
• corrective actions to be taken if minimum standards are not met; and
• who is responsible.

2. Use a regular and reasonable cleaning and maintenance program.

3. Perform inspections frequently for hazards or maintenance deficiencies. For example, spills and water at entranceways are common causes of slips, so regularly inspect for wet floors in high-risk areas such as entrances, bathrooms, and beverage-service areas.

4. Create a form to be used during inspections (click here for a sample).

5. Train employees/volunteers to identify and fix hazards.

6. When hazards are discovered, address them using methods such as:

• posting signs or notices in highly visible locations to warn patrons of potential danger;
• erecting barriers to prevent access to hazards;
• conducting repairs; and/or
• removing the hazard.

7. Ensure all areas are adequately lit.

8. Use a non-slip floor treatment (especially when wet or greasy floors are inevitable).

9. DOCUMENT!! Keep records of inspections, repairs and the state of the premises.